Internal Communications

Lots of things are changing at our centre. Below is a copy of an Email Ian sent out to all our staff across the site yesterday to help keep everyone up to date.

From: Ian Baird

To: All Staff

You'll all no doubt have noticed that work has commenced on preparations for the building works in the Nursery. Plans for the new nursery are in the foyer and Billy has also posted the plan on the T2B blog if you'd prefer to have a look from the comfort of your own desk.

Now that plans have been firmed up I thought you might like to know a little of what's going on for your personal information, and to help you communicate to others who enquire of you. I've provided you with a simple overview.

Nursery
The aim is for work to commence in early September. We'll shut the existing nursery building (except nursery kitchen, adjacent toilet & laundry) during the period of refurbishment. This is not going to be completed for at least five months. The plan is for our pre school children to be housed in temporary accommodation in the rear courtyard, Tweenies and toddlers in the majority of the rear main hall, and babies in the room at the rear of the main hall (utilised by crèche on Sunday mornings) and the guest lounge as a sleep room. The nursery office will relocate to what is currently my office ... I'll relocate upstairs for the next five months. Entrance into the nursery will be from the rear of the main hall and I'm installing a video door entry system for this purpose. The temporary accommodation (Portakabin) is being delivered this Saturday.

Bookshop
In terms of the physical space, the shop was originally going to form part of the nursery baby unit. However this is no longer required meaning we have been able to reclaim this area for various staff & church activities/functions during the week. Due to the fact that the existing guest lounge will form the nursery baby sleep room, activities in the shop area will be restricted during nursery hours i.e. no wild parties and the likes.

Reception
In terms of function, visitors to the Centre will now be directed to the pastoral offices where they will be able to ring (doorbell) for assistance during office hours (the bell can be deactivated out of hours). Judy, who will shortly be moving into the pastoral office to spend time with Sue over the next two weeks, will continue to control stationery going forward and will 'man' the phones in the short term - this may change in the future. Maureen has already communicated concerning her handling daily post.

Finance
Rachel will assume responsibility for receiving income from the various activities - similar to procedure that was operated in the shop i.e. you enter the amount and relevant details on your pay in book, Rachel signs to receive it, you sign to say you've handed it over, copy for Rachel, and you walk away with your payment book. Rachel will also be controlling petty cash for the entire Centre. Rachel will communicate further on these matters.

Ladies Toilets
During the week the nursery is going to utilise the ladies toilets resulting in them being inaccessible from the foyer. Ladies attending midweek daytime activities will temporarily have to utilise the disabled toilet (it is likely that, due to amount of ladies on site midweek in proportion to men, we'll consider ladies utilising the men's toilets ... I'll confirm this over the next few weeks).

Kidz Church, Kids Quest & Breakout
The nursery development obviously has knock on effects on other activities within the Centre. The biggest impact will be felt by Nicola and the children's ministry team. On Sunday mornings Kidz Church will now operate in the temporary accommodation I'm bringing into the rear courtyard and also the existing guest lounge and bookshop areas. Kidz Quest and Break out will utilise the existing bookshop area, foyer and front half of the main hall on Wednesdays. Finally, Frantic will not run on Fridays during this period (I believe Nicola may have some specials planned) but Ryan was planning to switch Faze 2 to Friday nights.